The Human Tissue Repository and Pathology Lab

Apply for Specimens

How to Apply for Specimens:

A. Schedule an initial planning/feasibility consultation:

  1. Contact Cathy Martinez cfmartinez@salud.unm.edu or Sadie LaBauve elabauve@salud.unm.edu to schedule.

B. If you wish to use previously banked specimens already stored in the HTR:

  1. Submit your proposal to the Tissue Research Oversight Committee (TROC). Contact Karen Capobianco for guidance in this process (KCapobianco@salud.unm.edu).
  2. Once the TROC approves your proposal, send the approval letter with your application to the UNM Human Research Review Committee (HRRC) Institutional Review Board (IRB) https://hsc.unm.edu/research/hrpo/.

To Navigate the IRB application process:

  1. On the above link, click the “Click IRB” button  to the left
  2. Click the IRB tab at the top of the screen
  3. Click the “Create New Study” button to the left
  4. Fill out the form
  5. At question #7, click the link to go to the library and select the appropriate protocol for your study
    1. If your study requires only de-identified materials select the Exempt Category 4 Protocol (HRP-582).
      *Note: De-identified discard tissues may not require consent
    2. If your study does not require obtaining any information about living individuals, select Nonhuman Subject Research (HRP-585)
    3. You may submit for an expedited submission if your study involves only specimens that have been collected solely for non-research purposes (such as medical treatment and diagnosis)

3. Following HRRC approval, submit a tissue request to the HTR through iLab. You will upload your SRC and IRB approval letters, and have an active PR in the system.

Navigating iLab:

  1. Navigate to https://my.ilabsolutions.com/account/login
  2. In the upper right-hand corner of the screen, select “sign up”
  3. Complete the registration form on the sign-up page.
  4. Receive a welcome email from from iLab with login credentials and instructions

Requesting Services in iLab:

          1. Establish a Purchase Requisition (PR) through your department. Email the PR to Abel Tarango-Prieto (ATarango-Prieto@salud.unm.edu) requesting it be added under your lab in the iLab system.
          2. Go to https://my.ilabsolutions.com/account/login
          3. In the upper right corner of this page, enter the username and password provided.
          4. Under the “Request Services” tab, click “Initiate Request” next to the service of interest (Human Tissue Repository vs Molecular Pathology Services).
          5. Complete the form and provide payment information for your request prior to submitting the request to the HTR.
            1. Make sure Project Title and TROC/HRRC/IACUC numbers match those on your approval letters.
            2. Under each category of services, enter the desired number and click on “Add selected services” tab. Services will be added at the bottom of the form.
            3. Use the “Additional Information” box to add any important details, and attach/upload any relevant documents, such as a specimen list or orientation description.
          6. Requests will be pending review by the HTR, which will make any necessary changes and submit back for your approval. You will receive an email from iLab regarding your updated project request.

C. If you wish to have HTR-TASR personnel prospectively collect tissue for a specific project:

  1. Submit your proposal to the Tissue Research Oversight Committee  (TROC). Contact Karen Capobianco for guidance in this process (KCapobianco@salud.unm.edu)
  2. Following TROC approval, the SRC will forward your request to the Division Chief of Surgical Pathology to ensure availability of the specimens while maintaining compliance with the national laboratory regulations and best patient care.

D. If you wish to have HTR-TASR personnel prospectively collect tissue for a specific project:

  1. Contact the HTR-TASR for planning/feasibility session
  2. Submit your proposal to the Tissue Research Oversight Committee (TROC). Contact Karen Capobianco for guidance on this process (KCapobianco@salud.unm.edu).
  3. Once the TROC has approved your proposal, send the approval letter with your application to the UNM Human Research Review Committee (HRRC) Institutional Review Board (IRB) (see instructions above).
  4. Contact the HTR-TASR for an additional planning session (usually required to clarify details of the process. This meeting includes obtaining approval from the Division Chief of Surgical Pathology to ensure availability of the specimens while maintaining compliance with national laboratory regulations and best patient care.
  5. If you have tissue remaining after closure of your investigation, you must return it to the HTR.

E. If you wish to obtain tissues for approved clinical trials:

  1. You must obtain approval from the local Human Research Review Committee if any portion of the collected tissue may potentially be used for research.
  2. The Division Chief of Surgical Pathology or their designee must approve the method of sample collection to ensure that sufficient representative tissue is retained for clinical care.